Time is critical in the aviation aftermarket industry — and having fast, structured access to necessary images, paperwork & documents is key.
One of the most persistent complaints we were hearing from clients was:
“Files—especially paperwork—were being attached to records in our system without any structure. Previewing them was a hassle because we had to download each one just to see what it was. We were wasting hours.”
To solve this, we created the Prodigy File Uploader—a Salesforce-based automation tool that provides a streamlined, intelligent file management experience that transforms document management for the aviation aftermarket.
The Problem: Disorganized Files & Time-Consuming Previews
For the aviation aftermarket, documents and images are everything. From trace docs to release certs and part photos, each file plays a crucial role in the value of a deal. Key issues we identified were:
- Lack of Categorization: Files were attached to records without consistent identification or classification.
- Preview Pain: Images had to be downloaded locally to be viewed—making it difficult to quickly identify the correct document or image.
- No Permissions Control: Users could overwrite or misfile documents, leading to lost files and chaos.
Our custom automation tool tackles this problem head-on with three powerful features:
1. Categorization at Upload
As files are added into the system, they can be instantly categorized based on cert type, date issued, file type, or any custom criteria. Our automation intelligently assigns metadata, with all files searchable and logically grouped, making retrieval a breeze.
2. Instant Preview
The Prodigy tool eliminates the need to download files to see what they contain. With built-in preview functionality, users can quickly view photos, PDFs, and other common file types directly within the AvSight interface.
Whether you’re previewing images, documents or spreadsheets – it’s all fast, and just one click away.
3. Granular Security Control
With role-based permissions, you control who can upload, update, or delete each type of document. Limit users to view-only access, or set teams to modify only files relevant to their roles.
This dramatically reduces errors, ensures necessary documentation remains intact, and boosts overall accountability.
The Impact: Simpler Workflows, Faster Turnarounds with Hours Saved & Efficiency Gained
Clients using Prodigy’s File Uploader report:
- Massive reductions in time spent locating or reviewing files
- Fewer errors in document handling due to defined permissions
- Improved response times to customers
Prodigy’s File Uploader is more than a document tool.
It’s a smart automation layer that integrates seamlessly with all Salesforce, AvSight and Accounting Seed objects. This technology brings order, visibility, and control to your document management system and transforms document management for the aviation aftermarket.
Ready to take control of your document management?
Let’s talk. Contact us to schedule a free consultation and see how Prodigy’s File Upload Tool can simplify document workflows and free up your team to focus on what keeps your business moving.